So what is Scan Agent and what can it do for me? Scan Agent is a versatile tool for importing documents into TechDoc from Ascent Capture, Adobe Capture, and PC Folders. Scan Agent can be configured to partially or fully automate the importation process it's up to you!
Ascent Capture is software designed capture data from paper, electronic documents, and forms. The Ascent Capture software is configured to search for particular fields on an electronic/scanned document and output those fields in the form of an Ascent file. This Ascent file than accompanies the electronic document and can be used to help other software interpret information in the document programmatically, for example: What type of document is this?, What is the title on the document?, What's the date on the document?, etc.; this is where Scan Agent comes in. Scan Agent is then configured to read the document type, title, date, etc. from the Ascent File and map those attributes to the attributes needed by TechDoc to import that document. When working with Ascent Capture, the importation of documents into TechDoc can be completely automated!
Scan Agent can also be configured to simply watch a folder, be it local or over a network connection, and process files as they begin to appear. A worker is created for each folder watched. Each worker is then configured to handle a specific type of file for example: invoices in an invoices folder tied to an invoices worker, purchases requests in a purchase request folder tied to a purchase request worker, etc. Each of the workers is then configured on an individual basis as to how documents are created. While one worker may choose to use the original file name for the title on a document, another worker may be configured to ask the user to input the title for each document. Workers like these that simply watch a folder are referred to as Auto Upload workers.
Adobe Capture uses workflows to process captured images and perform operations such as de-skew, de-speckle, OCR (Optical Character Recognition), etc. These workflows specify where processed images should be placed once processing is complete i.e. a folder. Scan Agent can then look in these locations and process documents as they appear. The configuration of a Scan Agent for an Adobe Capture worker is very similar to configuring an Auto Upload worker.
These are just a few ways that Scan Agent can be setup, but the possibilities are endless!